Please read this section carefully – you will be required to acknowledge your understanding of this information at the end of the document. Signatures are required.
Under the Data Provision Requirements 2012, [insert RTO name] is required to
collect personal information about you and to disclose that personal
information to the National Centre for Vocational Education Research Ltd
personal information (including the personal information contained on this
enrolment form), may be used or disclosed by [insert RTO name] for statistical,
administrative, regulatory and research purposes. [insert RTO name] may
disclose your personal information for these purposes to:
and State or Territory government departments and authorised agencies; and
information that has been disclosed to NCVER may be used or disclosed by NCVER
for the following purposes:
authenticated VET transcripts;
statistics and research relating to education, including surveys and data
RTO student enrolment forms;
· understanding how
the VET market operates, for policy, workforce planning and consumer
VET, including program administration, regulation, monitoring and evaluation.
You may receive a student survey which
may be administered by a government department or NCVER employee, agent or
third party contractor or other authorised agencies. Please note you may opt
out of the survey at the time of being contacted.
NCVER will collect, hold, use and
disclose your personal information in accordance with the Privacy Act 1988 (Cth), the National VET Data Policy and all NCVER
policies and protocols (including those published on NCVER’s website at www.ncver.edu.au).
Additional privacy statements related to the Victorian Government Department of Education and Training (the department)
The Victorian Government through the Department of Education and Training (the department), develops, monitors and funds vocational education and training (VET) in Victoria. The Victorian Government is committed to ensuring that Victorians have access to appropriate and relevant VET services. Any personal information collected by the Department for VET purposes is protected in accordance with the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic).
Collection of your data – Odyssey Institute is required to provide the department with student and training activity data. This includes personal information collected in the Odyssey Institute enrolment form and unique identifiers such as the Victorian Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).
Use of your data – The department uses student and training data, including personal information, for a range of VET purposes including administration, monitoring and planning, including interaction between the department and student where appropriate.
The data may be subjected to data analytics, which seek to determine the likelihood of certain events occurring (such as program or subject completion), which may be relevant to the services provided to the student.
Disclosure of your data – As necessary and where lawful, the department may disclose VET data, including personal information, to its contractors, other government agencies, professional bodies and or other organisations for VET-related purposes. In particular, this includes disclosure of VET student and training data to the Commonwealth and the National Centre for Vocational Education Research (NCVER).
Legal and Regulatory – The Department’s collection and handling of enrolment data and VSNs is authorised under the Education and Training Reform Act 2006 (Vic). The Department is also authorised to collect and handle USIs in accordance with the Student Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).
Survey participation – You may be contacted to participate in a survey conducted by NCVER or a Department-endorsed project, audit or review relating to your training. This provides valuable feedback on the delivery of VET programs in Victoria. You may receive a student survey which may be administered by a government department or NCVER employee, agent, third party contractor or other authorised agencies. Please note you may opt out of the NCVER survey at the time of being contacted.
Consequences of not providing your information – Failure to provide your personal information may mean that it is not possible for you to enrol in VET and / or to obtain a Victorian Government VET subsidy.
Access, correction and complaints – You have a right to seek access to or correction of your own personal information. You may also complain if you believe your privacy has been breached.
For further information please contact Odyssey Institute’s Compliance Manager in the first instance by phone (03) 8537 7111 or email firstname.lastname@example.org.
For further information about Unique Student Identifiers, including access, correction and complaints, go to http://www.usi.gov.au/Students/Pages/student-privacy.aspx
USI Privacy Notice
Consent for collection, use or disclosure of personal information
You are advised and agree that you understand and consent that the personal information you provide in connection with your application for a Unique Student Identifier (USI):
- Is collected by the Registrar as authorised by the Student Identifiers Act 2014
- Is collected by the Registrar for the purposes of:
- Applying for, verifying and giving a USI;
- Resolving problems with a USI; and
- Creating authenticated vocational education and training (VET) transcripts.
May be disclosed to:
Commonwealth and State/Territory government departments and agencies and statutory bodies performing functions relating to VET for:
- The purposes of administering and auditing VET, VET providers and VET programs.
- Education and related policy and research purposes; and
To assist in determining eligibility for training subsidies.
- VET regulators to enable them to perform their VET regulatory functions;
- VET Admission Bodies for the purposes of administering VET and VET programs
- Current and former Registered Training Organisations to enable them to delivery VET courses to the individual, meet their reporting obligations under the VET standards and government contracts and assist in determining eligibility for training subsidies;
- Schools for the purposes of delivering VET courses to the individual and reporting on these courses;
- The National Centre for Vocational Education Research for the purpose of creating authenticated VET transcripts, resolving problems with USIs and for the collection, preparation and auditing of national VET statistics;
- Researchers for education and training related research purposes;
- Any other person or agency that may be authorised or required by law to aces the information;
· Any entity contractually engaged by the Student Identifiers Registrar to assist in the performance of his or her functions in the administration of the USI system; and
Will not otherwise be disclosed without your consent unless authorised or required by or under law.
The consequences of not providing the Registrar with some or all of your personal information are that the Registrar will not be able to issue you with a USI.
Privacy Policies and Complaints
You may also make a complaint to the Information Commissioner about any interference with privacy pursuant to the Privacy Act 1988., including in relation to the misuse or interference of our unauthorised collection, use, access, modification or disclosure of USIs.
In accordance with Section 11 of the Student Identifiers Act 2014, Odyssey Institute will securely destroy personal information which we collect from individuals solely for the purpose of applying for a USI on their behalf as soon as practicably after we have made the application or the information is no longer needed for that purpose, unless we are required by or under any other law to retain it.