Application Form

Course Application

INFORMATION TO HELP YOU COMPLETE THIS FORM

1. This form collects information required to meet funding and data reporting requirements

2. Please ensure you enter your name exactly as recorded for the Unique Student Identifier (USI) at the time of applying

3. lf you are seeking RPL or Credit Transfers please upload certified copies of all relevant qualifications including statements of results or statements of attainment or a recent copy of your academic statement from usi.gov.au

4. You will be contacted promptly once you submit your application.

5. You are required to record your digital signature in some parts of this form

6. We also ask you to let us know about your Study Preferences and seek further information to assist us ensure this program meets your needs.

7. After we receive your application, you will be invited to participate in a pre-training interview with an Odyssey senior trainer.

8. All students will be invited to an orientation session prior to course commencement and when we will demonstrate how to navigate our online learning management system.

This from is designed to cater for members of the Victorian AOD Workforce who are eligible for the Department of Health Funding from September 2025.

This form is expected to take approximately 20 minutes to complete. You may save the form and return to your progress at a later time.

PLEASE NOTE: All fields marked with an asterisk (*) collect information that is mandatorily required.

Your Personal Information

On this page we ask you to provide us with your personal information. Note that we give applicants the opportunity to provide us with their preferred pronoun, noting that this is optional.

1. Enter your full name

Please write the name that you used when you applied for your Unique Student Identifier (USI), including any middle names. If you do not yet have a USI and want [name of RTO] to apply for a USI on your behalf, you must write your name, including any middle names, exactly as written in the identity document you choose to use for this purpose.

Single name only

Tick this box if you have one name only that cannot be written in the following format. Write your single name in the ‘Family name section).

Title

Family Name (Legal Family name) *

First Name (Legal Given name)*

Middle Name (Legal Middle name) *

2. Enter your Birth Date *

3. Gender - (tick ONE box only) *

Male

Female

Indeterminate/Intersex/Unspecified

Preferred Pronouns (optional)

Contact details

The following details are required for your application.

4. Enter your contact details

Home phone *

Mobile Phone *

Work Phone *

E-mail Address *

Email address Alternative (optional)

Your Residential Address *

Street Address 1 (house/unit/building number)

Street Address 2 (street name)

Your Postal Address (only complete this section if it is different from your residential address)

Street Address 1 (building/unit/house/PO Box)

Street Address 2

Usual residence

Please provide the physical address (street number and name not post office box) where you usually reside rather than any temporary address at which you reside for training, work or other purposes before returning to your home.

5.What is the address and postcode of the suburb, locality or town in which you usually live?

Building/Property Name

Address - Home - Unit/Flat Number

Address - Home - Street/Lot Number *

Address - Home - Street Name *

Address - Home - Suburb/Town *

Address - Home - State *

Address - Home - Post Code *

6. Postal address if different from above.

Building/property name

Address - Postal - Unit/Flat Number

Address - Postal - Street Name

Address - PO Box or roadside delivery box

Address - Postal - Suburb

Address - Postal - Post Code

Address - Postal - State

Language and Cultural Diversity

Please tell us about your citizenship status. *

7. In which country were you born? *

If Australia is not the country of your birth then please tell us your your country of birth

8. Do you speak a language other than English at home? *

If more than one language is spoken, indicate the one that is spoken most often.

9. Do you identify as being of Aboriginal and or Torres Strait Islander origin? *
For persons of both Aboriginal and Torres Strait Islander please select Yes to both

No

Yes Aboriginal

Yes Torres Strait Islander

Disability

In this section we require you to tell us about disability, impairment or long-term condition that you may experience.

10. Do you consider yourself to have a disability, impairment or long-term condition? If No go to question 12. * (Please choose Yes or No only) If no go to question 12

11. If Yes, please indicate the areas of disability, impairment or long-term condition:
(You may indicate more than one area.)

Schooling

On this page we are seeking information about your schooling and qualifications completed.

12. What is your highest COMPLETED school level? *
Tick one box only

Never attended school go to Question 14

13. Are you still attending secondary school? *

14. Have you SUCCESSFULLY completed any of the qualifications listed in question 15? *

Yes - Go to Question 15

No - Go to Question 16

15. If Yes, please enter one of these Prior Educational Achievement Recognition Identifier any applicable qualification level. *

15 B. If you chose have indicated Prior Educational Achievement at Q 15, then please tell us which qualification/s were achieved by writing in the qualification code/s for example 008 and 511 and whether they are:
A - Australian E - Australian equivalent I - International

Employment

On this page we seek information about your employment status and reason for undertaking this study.

16. Of the following categories, which BEST describes your current employment status?

(Tick ONE box only) *

17. Which of the following CLASSIFICATIONS best describes your current or recent occupation? *

(Tick ONE box only) If never employed go to Question 19.

18. Which of the following classifications BEST describes the Industry of your current or previous Employer? *

Study reason

19. Of the following categories, which BEST describes your main reason for undertaking this program/traineeship/apprenticeship? * (Tick ONE box only)

Student Identifiers

On this page we seek information about your student identifiers

Victorian Student Number (VSN)

All students who are aged 24 or younger will require a Victorian Student Number (VSN).

If you have left school, you may obtain a copy of your VSN by emailing the Victorian Student Number operations team. You will need to attach a photo or a scanned copy of your legal photo identification, such as a passport, drivers license, or learners permit. In the text of your email state your full name, date of birth and the name of the school you last attended.

Email address is: vsr@education.vic.gov.au

20. Enter your VSN in the space below - if you already have a VSN.

21. Have you attended any Victorian school since 2009, or done any training with a vocational education and training (VET) registered training organisation or an Adult and Community Education provider in Victoria since 2011? There are No more questions if you answer No

21 a) If you chose Yes - I have attended a Victorian School since 2009,tell us the most recent school you attended

21 b) If you selected Yes - I have participated in training at a TAFE or other training organisation since the beginning of 2011 for Question 21, please list the most recent training organisations with which you have participated in training in Victoria since 2011 (List up to 3 training organisations)

Unique Student Identifier

AVETMISS - Unique Student Identifier (USI)

From 1 January 2015, Odyssey Institute can be prevented from issuing you with a nationally recognised VET qualification or statement of attainment when you complete your program if you do not have a Unique Student Identifier (USI). If you have not yet obtained a USI, you can apply for it directly at http://www.usi.gov.au/create-your-USI/ on computer or mobile device.

Q. 22 Enter your USI in the cell below. *

Commencing program cohort identifier

On this page we ask you to identify the type of student you are.

23. Would you describe yourself as belonging to any of the following cohorts? * (You can select up to 3 cohorts)

Recognition of Prior Learning and Credit Transfer *

I wish to apply for RPL and or gain Credit Transfers

Yes I wish to apply for RPL

Yes I have a statement of attainment for one or more of the competencies in the CHCSS00093

No I do not wish to apply for RPL or Credit Transfer

If you are seeking RPL or Credit Transfer please upload relevant documents below. Note for Credit Transfer we require a verified copy of a statement of attainment or a recent download of your academic statement from usi.gov.au.

Additional information to assist us to meet your needs

On this page we ask you to let us know about additional needs you may have, your study preferences and how you heard about Odyssey Institute.

Please let us know of other ways we can help you

If you chose Other above then please provide details here

If you chose langauage and literacy support then please provide us with details here (one of our training team will contact you)

How did you hear about this course?

If you chose 'Other' above please provide more detail about how you heard about this course.

As your training is supported by your employer please provide us with details such as the

Name of your employer

Supervisor Name

Supervisor Email

Privacy Notice & Student Declaration

Please read this section carefully – you will be required to acknowledge your understanding of this information at the end of the document. Signatures are required.

Odyssey Institute Student Enrolment Privacy Notice

Odyssey Institute collects personal information from all students applying to enrol in Odyssey training courses.

Odyssey uses this information when providing data reports of student enrolment and engagement and participation in learning and training to the Victorian Government Department of Jobs, Skills, Industry and Region, the National Centre for Vocational Education Research Limited (NCVER) learning, as described below, and to employers where students are undertaking training as part of their employment. Odyssey abides by all state and commonwealth privacy laws, and provides students with access to their personal records upon request. In accordance with Section 11 of the Student Identifiers Act 2014, Odyssey Institute will securely destroy personal information which we collect from individuals solely for the purpose of applying for a USI on their behalf as soon as practicably after we have made the application or the information is no longer needed for that purpose, unless we are required by or under any other law to retain it.

Victorian Government VET Student Enrolment Privacy Notice

The Victorian Government, through the Department of Jobs, Skills, Industry and Region (the Department), develops, monitors and funds vocational education and training (VET) in Victoria. The Victorian Government is committed to ensuring that Victorians have access to appropriate and relevant VET services. Any personal information collected by the Department for VET purposes is protected in accordance with the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic).

Collection of your data

Odyssey Institute is required to provide the Department with student and training activity data. This includes personal information collected in the Odyssey Institute enrolment form and unique identifiers such as the Victorian Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).

Odyssey Institute provides data to the Department in accordance with the Victorian VET Student Statistical Collection Guidelines, available at DJSIR website.

Use of your data

The Department uses student and training data, including personal information, for a range of VET purposes including administration, monitoring and planning, including interaction between the Department and Student where appropriate. The data may also be subjected to data analytics, which seek to determine the likelihood of certain events occurring (such as program or subject completion), which may be relevant to the services provided to the student.

Disclosure of your data

As necessary and where lawful, the Department may disclose VET data, including personal information, to its contractors, other government agencies, professional bodies and/or other organisations for VET-related purposes. This includes disclosure of VET student and training data to the Commonwealth and the National Centre for Vocational Education Research (NCVER).

Legal and Regulatory

The Department’s collection and handling of enrolment data and VSNs is authorised under the Education and Training Reform Act 2006 (Vic). The Department is also authorised to collect and handle USIs in accordance with the Student Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).

Survey participation

You may be contacted to participate in a survey conducted by NCVER or a Department-endorsed project, audit or review relating to your training. This provides valuable feedback on the delivery of VET programs in Victoria. Please note you may opt out of the NCVER survey at the time of being contacted.

Consequences of not providing your information

Failure to provide your personal information may mean that it is not possible for you to enrol in VET and/or to obtain a Victorian Government VET subsidy.

Access, correction and complaints

You have the right to seek access to or correction of your own personal information. You may also complain if you believe your privacy has been breached. For further information, please contact Odyssey Institute’s Privacy Officer in the first instance by phone 0438 048 843 or e-mail cwilliams@odyssey.org.au.

Further information

For further information about the way the Department collects and handles personal information, including access, correction and complaints, go to Department of Jobs, Skill, Industry and Regions website.

I acknowledge that I have read the Victorian Government’s VET Student Enrolment Privacy Notice.

Commonwealth Department of Employment and Workplace Relations (the department)

The department is authorised by law, including the Privacy Act 1988 (Cth) (the Privacy Act), the NVETR Act and the National VET Data Policy to collect, use and disclose your personal information to fulfil specified functions and activities, including:

administering VET, such as program administration, regulation, monitoring and evaluation
facilitating statistics and research relating to education, including surveys and data linkage
understanding how the VET market operates, for policy, workforce planning and consumer information.
Access the National VET Data Policy via this link: https://www.dewr.gov.au/national-vet-data/resources/national-vet-data-policy

The National Centre for Vocational Education Research Limited (NCVER)

The NCVER collects personal information to produce statistics, undertake research, and to help manage and operate our business. Odyssey Institute provides student data and information to the NCVER. The types of personal information provided may include the following:

- name, address and contact details (e.g. telephone number and email address

- personal identifiers (e.g. government related identifiers)

- demographics (e.g. age, gender)

- personal characteristics and personal opinions (e.g. date of birth, country of birth, language spoken at home, Indigenous status, disability status (including types of disability), employment information, and income

- education information (e.g. training enrolment and result details)

The NCVER privacy policy can be accessed by following this link: https://www.ncver.edu.au/privacy

Unique Student Identifiers & Privacy Notice

For further information about Unique Student Identifiers, including access, correction and complaints, go to http://www.usi.gov.au/Students/Pages/student-privacy.aspx

Consent for collection, use or disclosure of personal information

Information collected and including your USI may be disclosed to:

Commonwealth and State/Territory government departments and agencies and statutory bodies performing functions relating to VET for:

- The purposes of administering and auditing VET, VET providers and VET programs.

- Education and related policy and research purposes; and

To assist in determining eligibility for training subsidies.

- VET regulators to enable them to perform their VET regulatory functions;

- VET Admission Bodies for the purposes of administering VET and VET programs

- Current and former Registered Training Organisations to enable them to delivery VET courses to the individual, meet their reporting obligations under the VET standards and government contracts and assist in determining eligibility for training subsidies;

- Schools for the purposes of delivering VET courses to the individual and reporting on these courses;

- The National Centre for Vocational Education Research for the purpose of creating authenticated VET transcripts, resolving problems with USIs and for the collection, preparation and auditing of national VET statistics;

- Researchers for education and training related research purposes;

- Any other person or agency that may be authorised or required by law to aces the information;

· Any entity contractually engaged by the Student Identifiers Registrar to assist in the performance of his or her functions in the administration of the USI system; and

Will not otherwise be disclosed without your consent unless authorised or required by or under law.

The consequences of not providing the Registrar with some or all of your personal information are that the Registrar will not be able to issue you with a USI.

Privacy Policies and Complaints

You can find further information on how the Registrar collects, uses and discloses personal information about you in the Registrar’s Privacy Policy or by contacting the Registrar on usi@education.gov.au or telephone 1300 857 536 international enquiries +61 2 6240 8740. The Registrar’s privacy Policy contains information about how you may access and seek correction of the personal information held about you and how you may make a complaint about a breach of privacy by the Registrar in connection with the USI and how such complaints will be dealt with.

You may also make a complaint to the Information Commissioner about any interference with privacy pursuant to the Privacy Act 1988., including in relation to the misuse or interference of our unauthorised collection, use, access, modification or disclosure of USIs.

Privacy Statement, Student Declaration and Consent *

I acknowledge that I have read and understood the Victorian Government VET Student Enrolment Privacy Notice

I acknowledge that I have read and understood the National VET Data Policy Privacy Notice above

I acknowledge and agree to the terms described in the Privacy Statement & Student Declaration and Consent

I declare that the information I have provided in this form is true and correct at the time of completing.

Please type your name in this field as a form of digital signature agreeing to and acknowledging your understanding of the information outlined in the privacy notice and student declaration above.

Date

Parent/Guardian Statement

(consent is required for all students under the age of 18) Contact studentadmin@odyssey.org.au for assistance if you are under 18 years of age at the time of applying to enrol in an Odyssey Institute training program.