Privacy Notice
Please read this section carefully – you will be
required to acknowledge your understanding of this information at the end of
the document. Signatures are required.
Privacy Notice
Under the Data Provision Requirements 2012, Odyssey Institute is required to collect personal information about you and to disclose that
personal information to the National Centre for Vocational Education Research
Ltd (NCVER).
Your personal
information (including the personal information contained on this enrolment
form), may be used or disclosed by Odyssey Institute for statistical,
administrative, regulatory and research purposes. Odyssey Institute may
disclose your personal information for these purposes to:
·
Commonwealth and State or Territory government departments and
authorised agencies; and
·
NCVER.
Personal information that has been disclosed to
NCVER may be used or disclosed by NCVER for the following purposes:
·
populating authenticated VET transcripts;
·
facilitating statistics and research relating to education, including
surveys and data linkage;
·
pre-populating RTO student enrolment forms;
·
understanding how the VET market operates, for policy, workforce
planning and consumer information; and
·
administering VET, including program administration, regulation, monitoring
and evaluation.
You may receive a student survey which may be administered by a
government department or NCVER employee, agent or third party contractor or
other authorised agencies. Please note you may opt out of the survey at the
time of being contacted.
NCVER will collect, hold, use and disclose your personal information in
accordance with the Privacy Act 1988 (Cth), the National VET
Data Policy and all NCVER policies and protocols (including those published on
NCVER’s website at www.ncver.edu.au).
For more information about NCVER's Privacy Policy
go to https://www.ncver.edu.au/privacy.
The Victorian Government through the Department of
Education and Training (the Department), develops, monitors and funds
vocational education and training (VET) in Victoria. The Victorian Government
is committed to ensuring that Victorians have access to appropriate and
relevant VET services. Any personal information collected by the Department for
VET purposes is protected in accordance with the Privacy and Data Protection
Act 2014 (Vic) and the Health Records Act 2001 (Vic).
Collection of your data –
Odyssey House Victoria is required to provide the Department with Student and
training activity data. This includes personal information collected in the
Odyssey Institute enrolment form and unique identifiers such as the Victorian
Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).
Odyssey Institute provides data to the Department
in accordance with the Victorian VET Student Statistical Collection Guidelines,
available at http://www.eucation.vic.gov.au/providers/rto/Pages/datacollection.aspx
Use of your data – The
Department uses student and training data, including personal information, for
a range of VET purposes including administration, monitoring and planning,
including interaction between the Department and Student where appropriate.
The data may be subjected to data analytics, which
seek to determine the likelihood of certain events occurring (such as program
or subject completion), which may be relevant to the services provided to the
student.
Disclosure of your data – As
necessary and where lawful, the Department may disclose VET data, including
personal information, to its contractors, other government agencies,
professional bodies and or other organisations for VET-related purposes. In particular,
this includes disclosure of VET student and training data to the Commonwealth
and the National Centre for Vocational Education Research (NCVER).
Legal and Regulatory – The
Department’s collection and handling of enrolment data and VSNs is authorised
under the Education and Training Reform Act 2006 (Vic_). The Department is also
authorised to collect and handle USIs in accordance with the Student
Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).
Survey participation – You
may be contacted to participate in a survey conducted by NCVER or a
Department-endorsed project, audit or review relating to your training. This
provides valuable feedback on the delivery of VET programs in Victoria. You may
receive a student survey which may be administered by a government department
or NCVER employee, agent, third party contractor or other authorised agencies.
Please note you may opt out of the NCVER survey at the time of being contacted.
NCVER will collect, hold use and disclose your personal
information in accordance with the Privacy Act 1988 (Cth), the National VET
Data Policy and NCVER policies and protocols (i8ncluding those published on
NCVER’s website at www.ncer.edu.au).
Consequences of not providing your information – Failure
to provide yoru personal information may mean that it is not possible for you
to enrol in VET and / or to obtain a Victorian Government VET subsidy.
Access, correction and complaints – You
have a right to seek access to or correction of your own personal information.
You may also complain if you believe your privacy has been breached.
For further information please contact Odyssey
Institute’s Compliance Manager in the first instance by phone (03) 8537 7111 or
email cwilliams@odyssey.org.au.
Further information – For
further information about the way the Department collects and handles personal
information, including access, correction and complaints, go to http://www.education.vic.gov.au/Pages/privacy
policy.aspx.
For further information about Unique Student
Identifiers, including access, correction and complaints, go to http://www.usi.gov.au/Students/Pages/student-privacy.aspx
USI Privacy Notice
Consent for collection, use or disclosure of
personal information
You are advised and agree that you understand and
consent that the personal information you provide in connection with your
application for a Unique Student Identifier (USI):
·
Is collected by the Registrar as authorised by the Student Identifiers Act 2014
·
Is collected by the Registrar for the purposes of:
o
Applying for, verifying and giving a USI;
o
Resolving problems with a USI; and
o
Creating authenticated vocational education and training (VET) transcripts.
May be disclosed to:
· Commonwealth
and State/Territory government departments and agencies and statutory bodies
performing functions relating to VET for:
o The
purposes of administering and auditing VET, VET providers and VET programs.
o Education
and related policy and research purposes; and
o To
assist in determining eligibility for training subsidies.
·
VET regulators top enable them to perform their VET regulatory functions;
·
VET Admission Bodies for the purposes of administering VET and VET programs
·
Current and former Registered Training Organisations to enable them to delivery
VET courses to the individual,meet their reporting obligations under the VET standards
and government contracts and assist in determining eligibility for training
subsidies;
·
Schools for the purposes of delivering VET courses to the individual and
reporting on these courses;
·
The National Centre for Vocational Education Research for the purpose of
creating authenticated VET transcripts, resolving problems with USIs and for
the collection, preparation and auditing of national VET statistics;
·
Researchers for education and training related research purposes;
·
Any other person or agency that may be authorised or required by law to aces
the information;
·
Any entity contractually engaged by the Student Identifiers Registrar to assist
in the performance of his or her functions in the administration of the USI
system; and
Will not otherwise be disclosed without your
consent unless authorised or required by or under law.
The consequences of not providing the Registrar
with some or all of your personal information are that the Registrar will not
be able to issue you with a USI.
Privacy Policies and Complaints
You can find further information on how the
Registrar collects, uses and discloses personal information about you in the
Registrar’s Privacy Policy or by contacting the Registrar on usi@education.gov.au or
telephone 1300 857 536 international enquiries +61 2 6240 8740. The Registrar’s
privacy Policy contains information about how you may access and seek
correction of the personal information held about you and how you may make a
complaint about a breach of privacy by the Registrar in connection with the USI
and how such complaints will be dealt with.
You may also make a complaint to the Information
Commissioner about any interference with privacy pursuant to the Privacy Act
1988., including in relation to the misuse or interference of our unauthorised
collection, use, access, modification or disclosure of USIs.
In accordance with Section 11 of the Student
Identifiers Act 2014, Odyssey Institute will securely destroy personal information
which we collect from individuals solely for the purpose of applying for a USI
on their behalf as soon as practicably after we have made the application or
the information is no longer needed for that purpose, unless we are required by
or under any other law to retain it.