Please read this section
carefully – you will be required to acknowledge your understanding of this
information at the end of the document. Signatures are required.
Under the Data Provision Requirements 2012, Odyssey
House Victoria is required to collect personal information about you and to
disclose that personal information to the National Centre for Vocational
Education Research Ltd (NCVER).
Your personal information (including the personal
information contained on this enrolment form and your training activity data)
may be used or disclosed by Odyssey House Victoria for statistical, regulatory
and research purposes. Odyssey House Victoria may disclose your personal
information for these purposes to third parties, including:
- if you are enrolled in training paid by your employer;
and State or Territory government departments and authorised agencies;
conducting student surveys; and
Personal information disclosed to NCVER may be used
or disclosed for the following purposes:
a VET Statement of Attainment or VET Qualification, and populating
Authenticated VET Transcripts;
statistics and research relating to education, including surveys
RTO student enrolment forms;
how the VET market operates, for policy, workforce planning and consumer
VET, including program administration, regulation, monitoring and evaluation.
You may receive an NCVER student survey which may
be administered by a government department or NCVER employee, agent or third
party contractor or other authorised agencies. Please note that you may opt out
of the survey at the time of being contacted.
NCVER will collect, hold, use and disclose your
personal information in accordance with the Privacy Act 1988 (Cth), the VET
Data Policy and all NCVER policies and protocols (including those published on
NCVER’s website at www.ncver.edu.au).
The Victorian Government through the Department of
Education and Training (the Department), develops, monitors and funds
vocational education and training (VET) in Victoria. The Victorian Government
is committed to ensuring that Victorians have access to appropriate and relevant
VET services. Any personal information collected by the Department for VET
purposes is protected in accordance with the Privacy and Data Protection Act
2014 (Vic) and the Health Records Act 2001 (Vic).
Collection of your data –
Odyssey House Victoria is required to provide the Department with Student and
training activity data. This includes personal information collected in the
Odyssey Institute enrolment form and unique identifiers such as the Victorian
Student Number (VSN) and the Commonwealth’s Unique Student Identifier (USI).
Odyssey Institute provides data to the Department
in accordance with the Victorian VET Student Statistical Collection Guidelines,
available at http://www.eucation.vic.gov.au/providers/rto/Pages/datacollection.aspx
Use of your data – The
Department uses student and training data, including personal information, for
a range of VET purposes including administration, monitoring and planning, including
interaction between the Department and Student where appropriate.
The data may be subjected to data analytics, which
seek to determine the likelihood of certain events occurring (such as program
or subject completion), which may be relevant to the services provided to the
Disclosure of your data – As
necessary and where lawful, the Department may disclose VET data, including
personal information, to its contractors, other government agencies,
professional bodies and or other organisations for VET-related purposes. In
particular, this includes disclosure of VET student and training data to the
Commonwealth and the National Centre for Vocational Education Research (NCVER).
Legal and Regulatory – The
Department’s collection and handling of enrolment data and VSNs is authorised
under the Education and Training Reform Act 2006 (Vic_). The Department is also
authorised to collect and handle USIs in accordance with the Student
Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).
Survey participation – You
may be contacted to participate in a survey conducted by NCVER or a
Department-endorsed project, audit or review relating to your training. This
provides valuable feedback on the delivery of VET programs in Victoria. You may
receive a student survey which may be administered by a government department
or NCVER employee, agent, third party contractor or other authorised agencies.
Please note you may opt out of the NCVER survey at the time of being contacted.
NCVER will collect, hold use and disclose your
personal information in accordance with the Privacy Act 1988 (Cth), the
National VET Data Policy and NCVER policies and protocols (i8ncluding those
published on NCVER’s website at www.ncer.edu.au).
Consequences of not providing
your information – Failure
to provide yoru personal information may mean that it is not possible for you
to enrol in VET and / or to obtain a Victorian Government VET subsidy.
Access, correction and
complaints – You have a right to seek
access to or correction of your own personal information. You may also complain
if you believe your privacy has been breached.
For further information please contact Odyssey
Institute’s Compliance Manager in the first instance by phone (03) 8537 7111 or
Further information – For
further information about the way the Department collects and handles personal
For further information about Unique Student
Identifiers, including access, correction and complaints, go to http://www.usi.gov.au/Students/Pages/student-privacy.aspx
USI Privacy Notice
Consent for collection, use or
disclosure of personal information
You are advised and agree that you understand and
consent that the personal information you provide in connection with your
application for a Unique Student Identifier (USI):
collected by the Registrar as authorised by the Student Identifiers Act 2014
collected by the Registrar for the purposes of:
for, verifying and giving a USI;
problems with a USI; and
authenticated vocational education and training (VET) transcripts.
May be disclosed to:
and State/Territory government departments and agencies and statutory bodies
performing functions relating to VET for:
purposes of administering and auditing VET, VET providers and VET programs.
and related policy and research purposes; and
assist in determining eligibility for training subsidies.
regulators top enable them to perform their VET regulatory functions;
Admission Bodies for the purposes of administering VET and VET programs
and former Registered Training Organisations to enable them to delivery VET
courses to the individual, meet their reporting obligations under the VET
standards and government contracts and assist in determining eligibility for
for the purposes of delivering VET courses to the individual and reporting on
National Centre for Vocational Education Research for the purpose of creating
authenticated VET transcripts, resolving problems with USIs and for the
collection, preparation and auditing of national VET statistics;
for education and training related research purposes;
other person or agency that may be authorised or required by law to aces the
entity contractually engaged by the Student Identifiers Registrar to assist in
the performance of his or her functions in the administration of the USI
Will not otherwise be disclosed without your
consent unless authorised or required by or under law.
The consequences of not providing the Registrar
with some or all of your personal information are that the Registrar will not
be able to issue you with a USI.
Privacy Policies and Complaints
You can find further information on how the
Registrar collects, uses and discloses personal information about you in the
telephone 1300 857 536 international enquiries +61 2 6240 8740. The Registrar’s
correction of the personal information held about you and how you may make a
complaint about a breach of privacy by the Registrar in connection with the USI
and how such complaints will be dealt with.
You may also make a complaint to the Information
Commissioner about any interference with privacy pursuant to the Privacy Act
1988., including in relation to the misuse or interference of our unauthorised
collection, use, access, modification or disclosure of USIs.
In accordance with
Section 11 of the Student Identifiers Act 2014, Odyssey Institute will securely
destroy personal information which we collect from individuals solely for the
purpose of applying for a USI on their behalf as soon as practicably after we
have made the application or the information is no longer needed for that
purpose, unless we are required by or under any other law to retain it.